Executive Administrative Assistant

EXECUTIVE ADMINISTRATIVE ASSISTANT

JOB SUMMARY:

The Executive Administrative Assistant is responsible for providing high-level administrative support to our CEO and CFO. This role requires the ability to handle confidential information with discretion, prioritize tasks effectively, and work collaboratively in a fast-paced corporate environment.

DUTIES AND RESPONSIBILITIES:

• Administrative support for the CEO, CFO, and staff.
• Manage calendars, schedule appointments, and coordinate meetings, ensuring efficient use of executives' time.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Prepare and distribute meeting agendas, documents, and follow-up on action items.
• Handle and prioritize incoming communications, including emails, phone calls, and correspondence.
• Draft and proofread emails, letters, reports, and other documents.
• Arrange domestic and international travel itineraries, including flights, accommodations, and transportation.
• Prepare travel expense reports and reconcile expenses in a timely manner.
• Organize and maintain electronic and physical files, ensuring easy retrieval of information.
• Assist in the preparation of presentations, reports, and other materials as needed.
• Coordinate logistics for meetings, conferences, and events, both onsite and offsite.
• Arrange catering, audio-visual equipment, and other necessary resources for successful events.
• Handle sensitive and confidential information with the utmost discretion and professionalism. Oversee office supplies and equipment, ensuring adequate stock and functionality.
• Collaborate with other administrative staff to maintain a well-organized and efficient office environment.
• Assist office personnel with various duties/project needs.
• All other duties as assigned.

EDUCATION AND EXPERIENCE:

• High School diploma required.
• Bachelor’s or associates degree, business administration, or a similar field preferred, but not required.
• Experience: 5+ years’ area experience.

TRAVEL: 

• Travel Required: Possible to other plant locations or conferences as needed
• Ability to come to local office as needed

KNOWLEDGE, SKILLS, AND ABILITIES:

• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind.
• Good analytical skills.
• Strong team player with solid communication skills.
• Ability to multitask and prioritize tasks effectively.
• High levels of integrity and ability to handle confidential information.
• Exceptional organizational skills with the ability to multi-task, attention to detail and manage competing priorities.
• Excellent verbal and written communication skills.
• Strong computer skills, including proficiency in Microsoft Excel.
• Organized and detail-oriented.

BENEFITS:   

• Blue Cross Blue Shield Medical
• Delta Dental
• VSP Vision
• 401k Matching
• Tuition Reimbursement      
• Paid Time Off
• Employee Assistance Program
• Additional Competitive Benefits

Candidates residing in California or Colorado are not eligible for remote positions.

Android Industries is an Equal Opportunity and Affirmative Action Employer. This company will provide equal opportunity to all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Information collected regarding categories as provided by law will in no way affect the decision regarding an employment application.